Projects Summit - Summer
This event has been postponed
Overview
The OWASP Foundation will host a three-day working session for FIVE selected projects in Europe, July 30 - August 1, 2020. Arrival day will be Wednesday the 29th and departures will be August 2nd. Projects must apply and then get selected to participate. The application process will require project meeting goals, workplan, key contributors, and expected attendance. The OWASP Foundation Officers Group will make the final selection.
The event program will solely include heads-down work time for OWASP projects. Any “group” gatherings will be during meal times. Spectators are not welcomed and attendance is limited to OWASP Members. Limited travel assistance will be provided for up to five key project leaders/contributors per project selected.
Leaders of projects selected are required to attend or that project will not be selected. If a project fails to secure five attendees, their project’s invitation will be rescinded.
Goals
- Provide a venue and opporunity for measurable progress on key OWASP Projects
- Facetime for projet teams and leadership
Milestones
- 2020-05-02, Venue contract signed, [Emily]
- 2020-06-05, Project Nomination Form online, [Mike]
- 2020-06-08, Project Nomination Opens, [Harold]
- 2020-06-09, Email solicitation sent to Leaders list, [Harold]
- 2020-06-11, Reminder #2, [Harold]
- 2020-06-17, Reminder #3, [Harold]
- 2020-06-23, Reminder #4, [Harold]
- 2020-06-25, Reminder #5, [Harold]
- 2020-06-25, Form online to accept Attendee registrations (wuFoo), [Mike]
- 2020-06-29, Project Nomination Form Closes, [Harold]
- 2020-07-01, Projects Selected (5), [Harold]
- 2020-07-01, Registration Form Online, [Harold]
- 2020-07-14, Flight bookings complete to qualify for reimbursement/travel assistance grants
- 2020-07-30, Summitt Hours 10a-6p
- 2020-07-31, Summitt Hours 9a-5p
- 2020-08-01, Summitt Hours 9a-5p
- 2020-09-30, Deadline for invoices and expense reimbursement requests, [Dawn]
Leadership
Logistics
Venue & Lodging
TBD
Registration
Coming July 1, 2020
Budget
| Description | Amount |
|---|---|
| Income | |
| Registration | €0 |
| Total Income | €0 |
| Expenses | |
| Accomodations | €35,000 |
| Travel Assistance | €30,000 |
| Internet | €7,500 |
| Marketing/Swag | €500 |
| AV | €2,000 |
| Meeting Room Rental | €0 |
| Catering | €0 |
| *Total Expenses | €75,000 |
| Net Profit | -€75,000 |
| Travel Assistance | $30,000 |
| Hotel Accomodations | $35,000 |
| Internet | $7,500 |
| Swag | $500 |
| AV | $2,000 |
| Catering | included |
Legal
This section will include a checklist of the key contracts and legal documents needed to execute an event. A folder in this repo named files will include PDFs of all fully executed agreements. IF any agreeement isn’t completed the status should be provided here.
- Venue [ ]
- Venue A/V (if different vendor [ ]
- Catering [ ]
- Event Insurance [ ]