OWASP Board Meeting — January 9, 2012

Need to check on sending out consistent meeting invite/dial in info for board meetings (meeting invites, wiki, etc.)

Comments Eoin worked with Kate prior to this meeting to flesh out descriptions, they also consulted with individuals currently fulfilling the roles for feedback, board had opportunity to comment on documents Expectation for hours and days of availability? Should be defined from a point of operations and not in job descriptions themselves.

Membership and Business Liaison 30 Hr/week position Currently performed by Kelly Santalucia Job description: https://docs.google.com/a/owasp.org/document/d/1NKSXe0NZXqCjdFgDEC3BQ67mPJLB5pb_FncqlO1zqSk/edit Q1 2012 goals and eval: https://docs.google.com/a/owasp.org/document/d/1cP6I1ZX9Uatm5bN6URxvhP7faDX7U34gTidCcRuX4-c/edit Comments: Suggested - add details about working with Membership and Industry Committees, updating/maintaining membership with RegOnline Suggested for all job descriptions - make sure to coordinate goals of each role with committee goals Tie job description and goals to financial motivator? Is this a different role?

Accounting and Bookkeeping 20-30 hr/week position Currently performed by Alison Shrader Job Description: https://docs.google.com/a/owasp.org/document/d/1_YtxOAQ0sqUkTgpIe3n8uAcejOirPdsprIe4xMfowJE/edit Q1 2012 goals and eval: https://docs.google.com/a/owasp.org/document/d/1_YGL0N2NIAnStZFcYjXz4b23YfMK2j5_fLWibP0ETVA/edit" https://docs.google.com/a/owasp.org/document/d/1_YGL0N2NIAnStZFcYjXz4b23YfMK2j5_fLWibP0ETVA/edit

Comments: Clarify- this role will have overarching responsibility and awareness of all OWASP accounts (OWASP EU, USA, other international entities) This person should have all financial/legal documents for different entities

Conference Logistics and Community Relations Full Time, Salary position Currently performed by Sarah Baso Job description: https://docs.google.com/a/owasp.org/document/d/1OtYF-2kpdl0461X1AvvvNdVKgZjkcgQtAMs4wBCVk_8/edit Q1 2012 goals and eval: https://docs.google.com/a/owasp.org/document/d/165tL3kZd_EEGxs3LTFhkLkujA2s_XQEErVqwWbH1JF0/edit" https://docs.google.com/a/owasp.org/document/d/165tL3kZd_EEGxs3LTFhkLkujA2s_XQEErVqwWbH1JF0/edit

Comments: Role should coordinate with connections committee Clarify -Expectation of travel - minimum of quarterly travel to global appsec conferences Maintaining schedule of opportunities Assist and help chapters grow and facilitate chapter leaders working together

Operations Director Full Time, Salary position Currently Performed by Kate Hartmann Job Description: https://docs.google.com/a/owasp.org/document/d/1YcR10EMucU_gbna6v4Rl4Jc_j_R2-ubVCfAqjCbpnr0/edit Q1 2012 goals and eval: https://docs.google.com/a/owasp.org/document/d/1cpwM6Lq0o3vzcjuNEWuZdhJmG7TAkaRgJGH_RnR4PkU/edit" https://docs.google.com/a/owasp.org/document/d/1cpwM6Lq0o3vzcjuNEWuZdhJmG7TAkaRgJGH_RnR4PkU/edit

Comments: Helps prioritize tasks for other employees, particularly when there are requests from multiple parties (Board Members, Committee Members, etc.) Suggested - Add expectation of travel

Not covered - Facilitate training around the world - Kate has taken responsibility/action in her quarterly goals, not currently in one job description to allow for flexibility 5th Job description for Technology is not complete - Kate would like assistance from the Board in completing that.

Vote to approve the job descriptions as written (separately the Board will vote on the pay structure - Board to discuss over email in the next day or two) Yes - Matt, Michael, Seba, Tom, Eoin

2012 Budget as written with quarterly check in Approve: Michael, Seba, Matt, Eoin, Tom

Annual Affirmation of Bylaws as written and approved in June 2011 One amendment made in August specifically defining the term of the newly elected bylaws No objections by parties on the call - Michael, Seba, Matt, Eoin, Tom

Vote to remove Christian Heinrich 1) no action, 2) remove just from Leader’s (mailing) list, or 3) full removal as OWASP Member, refund membership dues Dave, #2 (voted prior to meeting), Tom #3, Seba #3, Matt #3, Eoin #3, Michael #3 Bylaws require ¾ vote, so vote passes Decision to include explanation of decision with rebuttal clause (opportunity for response) - Michael to coordinate with Board members

Meeting end time 6:00 GMT/UTC