OWASP Board Meeting — December 10, 2012

Official minutes of this Board meeting.

Meeting Details

Date: Monday, December 10, 2012
Time: 12:00 PM EST – 1:30 PM
Location: Remote

Call to Order

Board Members

Directors will be recorded when the meeting is called to order.

Guests

* Kate Hartman

Conflict of Interest and Anti-Trust Statement

As the Board consists of individuals from many competing organizations, OWASP and its Board shall abide by all applicable anti-trust and competition laws. To avoid any perceived or actual conflict of interest, or anti-trust concerns under US federal, state, or regulations, only the published agenda shall be discussed or voted upon, or amended as below. If there are any conflicts of interest, Board members are expected to disclose the conflict of interest and must recuse themselves from discussion and voting.

Changes to the Agenda

Changes to the agenda — unless otherwise prohibited by anti-trust or competition laws — including adding, altering, or tabling of motions is permitted by following Roberts Rules of Order (RONR 12th Ed) 41:63, which requires an affirmative two-thirds vote.

Approval of Minutes

None listed.

Pre-reading Material

Reports

Reports:

Sarah - review updates off call: https://docs.google.com/a/owasp.org/document/d/17cZ5af8e1ncLGxfRM0h6EKtofwHUT7g5MZSPSe8DgL8/edit
Kate - please re-affirm 2012 strategic goals, review: https://docs.google.com/document/d/1VgfThGm3kbZz8SThxF9w26qCiUGfOEPaeipKK9VMDLg/edit
Samantha - nothing pressing, review updates: https://www.owasp.org/index.php/OWASP_Project_Manager_Activity_Reports/December_10_2012
Matt - nothing new from Treasurer

2013 Budgeting: Revised Budget: https://docs.google.com/a/owasp.org/spreadsheet/ccc?key=0AhI4iTO_QojvdEVpZXU4WDRVbFhvM2FuLTU1Mlg3a1E#gid=0

Notes:

Cut projected training revenue from $50,000 to $25,000 (more realistic)
Make proposed 2 new hires (Education and IT)
Need to hold a separate board call to discuss Employee reviews/payroll wrap up from 2012 and recommendations for 2013
When is next audit (every 3 years)?
What are “other professional services”?
Third Party Accounting/Legal - what does it mean when other countries form a legal entities and what do we (Foundation) need to plan for and protect ourselves (liability)?
Currently budget is a deficit of $70,000 USD as posted, need to make sure it balances (what should we cut?)
What isn’t included in the expenses/investments - what else should we be budgeting for?

For discussion in January:

Discuss/reaffirm 60/40 membership split (only approved for one year)

New Business

No items.