OWASP Board Meeting — September 9, 2013

Official minutes of this Board meeting.

Meeting Details

Date: Monday, September 9, 2013
Time: 1:00 PM EDT – 2:30 PM
Location: Remote

Call to Order

Board Members

Michael Coates
Tom Brennan
Eoin Keary
Seba Deleersnyder
Dave Wichers
Jim Manico

Guests

don’t think changes that impact this year’s impact are appropriate.

Conflict of Interest and Anti-Trust Statement

As the Board consists of individuals from many competing organizations, OWASP and its Board shall abide by all applicable anti-trust and competition laws. To avoid any perceived or actual conflict of interest, or anti-trust concerns under US federal, state, or regulations, only the published agenda shall be discussed or voted upon, or amended as below. If there are any conflicts of interest, Board members are expected to disclose the conflict of interest and must recuse themselves from discussion and voting.

Changes to the Agenda

Changes to the agenda — unless otherwise prohibited by anti-trust or competition laws — including adding, altering, or tabling of motions is permitted by following Roberts Rules of Order (RONR 12th Ed) 41:63, which requires an affirmative two-thirds vote.

Approval of Minutes

None listed.

Pre-reading Material

Old Business

AppSecUSA - on track. staff meeting coming tomorrow - standard updates coming soon
Governance Wiki Page
Conflict of Interest
Matrix of Corporate Sponsorship - matrix to be created and distributed to leaders. Needs to be created ASAP. Will be voted on the election in October 14th
- Pros / Cons documented in last board meeting - community also asked to add other pros/cons to options as well as any other major approaches that should be considered
- Action Item - Michael to add items from europe into matrix & also Jim to provide updates too
- Vote specifically focuses on project sponsorship by corporations
Membership Model
- Here is the draft Corporate Membership Levels document:
- https://docs.google.com/a/owasp.org/document/d/1SUYjXJjv5_avvHYPpxHWQNUDudTkpz1c81aPEGcOYn8
European Board Entity - Need legal advice on european entity structure (sarah taking lead on getting this info)

New Business

Exceptions to Policy - Board sets high level policy, does the board need to be involved in exceptions to policy?
- Jim & Tom - support idea of operations team handling exceptions
- Tom - if requesting group doesn’t like outcome they could appeal to board
- Dave - recommends we have good documentation of these (e.g. case law) so others can reference in future
- Eoin - make sure we document somewhere
- Sarah - action item - to document this in conferences pages
- Also should be added at a high level on the OWASP Governance page
- Overall process should apply throughout owasp (not just conferences)
Proposal: Project leaders granted membership by samantha
- Introduced by Jim
- Operations staff - don’t think changes that impact this year’s impact are appropriate.
- Honorary membership form and path already exists and has been publicized
- Not reasonable for samantha to submit form for all project leaders - the project leaders can do this themselves
- Honorary membership status & form/process has been available since (and including) the last election
- No further action needed here - everyone is fine with current process
Update on Africa - Ghana
- Jim attended Ghana on behalf of OWASP
- OWASP provided free training and talks

OWASP Board Meeting — September 9, 2013

Meeting Details

Call to Order

Board Members

Guests

Conflict of Interest and Anti-Trust Statement

Changes to the Agenda

Approval of Minutes

Pre-reading Material

Old Business

Old Business

New Business

New Business

Comments, Announcements, and Other Business

Adjournment