Minutes
Board Meeting June 27, 2014
Google Hangout (Participant): https://plus.google.com/hangouts/_/hoaevent/AP36tYeFfXaimWHLh9tmARCs4OrLUxTU2v-DePFvPHG-Z2TOWJqkHw
YouTube (Broadcast Only): http://youtu.be/OirhuWolamE Anglia Ruskin University, Lord Ashcroft Building, Room 309
Agenda Items - Early in the Day 10am-1pm BST Attendees: Jim, Fabio, Tobias (no quorum)
- Review budget vs actual expenditures
- Membership: drop in membership income and membership numbers. What can be benefits of memberships?
- Corporate Memberships: have declined a little?
- Can we improve coordination for approach to corporate sponsors
- action item (Michael): ask Kelly whether we can support her role with acquiring corporate sponsors?
- OWASP tour LATAM was very successful, we should copy that for Asia
- Merchandise:
- rethink what our merchandising is and how we can make it more cost effective
- action item (Michael): ask GK what Merchandise we should do and how?
- Jim’s idea to maybe look at tech gadgets (USB firewall, lockpick kits, webcam slide, ...)
- Seeking collaboration and support for grant writing?
- How can we get more proactive in applying for various pertinant grants for the foundation?
- Expenses: Contractors: why are we below that?
- (Tobias) Expense: Prof Training for staff: what kind of trainings have been taken by the individual staff - maybe they learned something new and we can in the future expand their tasks?
- Expenses: Projects are underspending?
- Expense: Projects Spending Budget is 46kUSD - while combined budgets in projects is 31kUSD
- Committees 2.0
- review of Committees 2.0 proposal
- Josh Sokol Proposal : https://docs.google.com/a/owasp.org/document/d/124Cr0F3lUwKY_XPZ1sE3VAYovaquWfNGwb2e3heNlyk/edit
- Staff Detailed Proposal : https://owasp.org/index.php/Committees_2.0
- Main ideas:
- main issue with previous was accountability (people not doing things) - not necessarily lack of empowerment.
- no way to make people leave the committees
- do committees need a budget?
- What Committee should we have?
- Projects
- Chapters - why? Do we have enough with a chapter-leader-mailing-list or do we need a committee for that? (write chapter leader handbook, guide chapters)?
- Education (contact with Universities) - formed by volunteers from Academia
- Industry (vendor neutral, ISO, hold relations with corporate and industry orgs)
- governance committee (by-laws, banning)
- conferences (not do)
- who get’s in a committee?
- is an OWASP member.
- get endorsements,
- committee needs to vote on new members (majority)
- committee needs to vote every six months on renewal of members (except for themselves)
- committee chair is elected by committee.
- How get we accountability?
- board is sponsor of
- point of contact is committee chair, is voice to board, has “board member champion”.
- submit promises quarterly lists of what you are planning to do. If list is empty, board is committed to kick people out.
- sign-up every 6 months,
- Do we have a way to track their activities?
- question: does the OWASP Community Portal have a recognition systems / badges?
- Action item (Tobias): get briefing from Kate/GK about reward / badge system so we can identify and inspire active members and potentially recruit them committees
- how do we kick people out: 1. not self-signing up, 2. committee self-policing, 3. board will enforce inactive members to not sign-up again.
- review of Committees 2.0 proposal
Agenda Items - Late in the Day: 1pm-4pm BST
attendees: Josh, Tom, Jim, Fabio, Tobias (we have quorum)
- Committees 2.0
- Josh is giving brief on current committee 2.0 proposal
- Discussion about membership in committees,
- Staff involvement: staff shall be involved, but not do policing, scheduling of meetings, taking notes,
- Review of Staff proposal for Committees 2.0:
- platforms to be offered to committee, not mandated
- comm is scoped, does not have be limited to tasks
- committee membership:
- is an OWASP member.
- get endorsements,
- committee needs to vote on new members (majority)
- committee needs to vote every six months on renewal of members (except for themselves)
- difference between voting members and non-voting members
- board members within committees are taking part within committees as simple community volunteers
- board members as sponsors for the committee?
- board members are not speakers / lead for committee.
- Tom question: give examples for a few abuse cases? (e.g. conflicts of interest, use of money for non-mission related topics)
- Tom: what motivates people to do the committees? Gamification, Fabio: MemberNation can help with that recognition system?
- Action Item (Michael/Tobias): ask all staff for review for their input
- Current ethical challenges
- Ethical Committee
- Bev Corwin? Bil Cory?
- Action Item (Tom+Eoin): Scope for an ethics committee
- Ethical Committee
- Project "manager/support/administration" function for the future
- Action Item (Sarah+Fabio+Tobias): Define the scope for that position, involve task force?
- Not wait for Virtual (aimed for end of August), maybe not enough time to wait until end of August?
- Project summits: discuss format (conference separate), funding
- Project Summit: should be part of the summit.
- Project Review & QA: Johannas project proposal https://www.owasp.org/index.php/Proposal_Project_Review_QA_Approach
- Google summer of code ethical issues
- Hiring a professional publishing company to help with main documentation
- Discussion and open for community discussion
- Strategic goals - status?
- (minor item) OWASP Asia tour: We did a good work with the LATAM tour and we would like to organise something similar for Asia. But I think we might not have a budget for that? @Sarah: or did I misunderstand and we do have a small budget for the Asia tour 2014 in our budget already?
Board Attendance:
Staff Attendance:
Others: Michael Coates - reviewed meeting minutes July 2, 2015
Minutes: Please add timestamps at 30 minute intervals so those watching archive can jump to sections of interest.
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