The Board met by teleconference.
quorum with all current board members at start of meeting.
As the Board consists of individuals from many competing organizations, OWASP and its Board shall abide by all applicable anti-trust and competition laws. To avoid any perceived or actual conflict of interest, or anti-trust concerns under US federal, state, or regulations, only the published agenda shall be discussed or voted upon, or amended as below. If there are any conflicts of interest, Board members are expected to disclose the conflict of interest and must recuse themselves from discussion and voting.
Changes to the agenda — unless otherwise prohibited by anti-trust or competition laws — including adding, altering, or tabling of motions is permitted by following Roberts Rules of Order (RONR 12th Ed) 41:63, which requires an affirmative two-thirds vote.
None listed.
Paul notified that recording started. Meeting was called to order and Tobias Gondrom read a roll call of board members in attendance. Tobias notified everyone that recording started. Paul noted that have quorum with all current board members at start of meeting. Tobias, Josh, Jim, Andrew, Michael, Tom and Matt
The link to the recording in the current minutes was incorrect. The recording link will updated in the minutes. Consider minutes approved with the addition of the video. Unanimous.
Motion: The link to the recording in the current minutes was incorrect. The recording link will updated in the minutes.
None.
Chair: Matt Vote: Andrew, Matt, Michael, Tom, Jim, Tobias, Josh vote for Matt. Vice Chair: Josh (4) Vote: Andrew: Tom, Matt: Josh, Michael: Josh, Tom: Tom, Jim: Josh, Tobias: Tobias, Josh: Josh Josh 4, Tom 2, Tobias 1
Treasurer: Andrew Vote: Andrew, Matt, Michael, Tom, Jim, Tobias, Josh vote for Andrew. Secretary: Jim Vote: Andrew, Matt, Michael, Tom, Jim, Tobias, Josh vote for Jim. At Large: Chapters: Michael Andrew: Michael, Matt: Michael, Michael: Michael, Tom: Tom, Jim: Michael, Tobias: Michael, Josh: Michael Michael (6), Tom (1) At Large: Project: Tom Josh: Tobias, Tobias: Tobias, Jim: Tom, Tom: Tom, Michael: Tom, Matt: Tom, Andrew: Tom Tom (5), Tobias (2) At Large: Governance: Tobias Vote: Andrew, Matt, Michael, Tom, Jim, Tobias, Josh vote for Tobias.
Motion: Chair: Matt
Around Regional Commitees Pushed to next meeting with action to add detail.
Voted to agree to strategic goals: https://docs.google.com/document/d/1LHK6wXJQVrc_NP_gbYy2wpiuNze32XkoIhFVL7V39i0/edit Vote: Tom: Yes, Josh: Yes, Jim: Yes, Michael: Yes, Tobias: Yes, Matt: Yes, Andrew: Absent (Had to leave prior).
Motion from Josh to close the meeting. Tobias seconds. No objections. Meeting closed.
Motion: Motion from Josh to close the meeting. Tobias seconds. No objections. Meeting closed.
1 yes, 0 no, 0 abstain
Result: 1 yes, 0 no, 0 abstain
Recommendations as posted on Board Wiki page
Board Roles: Start with chairman. Nominations Matt. Vote: Andrew: Matt, Matt: Matt, Michael: Matt, Tom: Matt, Jim: Matt, Tobias: Matt Matt elected to Board Chair Vice Chair: Nominated: Tobias, Josh, Tom Tobias: facilitate the hand over. Activities industy relationships. Experience fallback. Josh: incumbent. Good job supporting. Spearheaded lots of initiatives. Tom: previous to Concise and simple focus. Grow and move forward. Red tape issues. Bring background since 2004. Vote: Andrew: Tom, Matt: Josh, Michael: Josh, Tom: Tom, Jim: Josh, Tobias: Tobias, Josh: Josh Josh elected to Vice Chair Treasurer: Andrew has an interest in this area. Andrew: Andrew, Matt: Andrew, Michael: Andrew, Tom: Andrew, Jim: Andrew, Tobias: Andrew, Josh: Andrew Andrew elected to Treasurer Secretary: Jim has an interest. Andrew: Jim, Matt: Jim, Michael: Jim, Tom: Jim, Jim: Jim, Tobias: Jim, Josh: Jim Jim elected to Secretary Chapters - Michael, Tom Andrew: Michael, Matt: Michael, Michael: Michael, Tom: Tom, Jim: Michael, Tobias: Michael, Josh: Michael Michael elected to Chapters Projects - Tom, Tobias Josh: Tobias, Tobias: Tobias, Jim: Tom, Tom: Tom, Michael: Tom, Matt: Tom, Andrew: Tom Tom elected to Projects. Governance - Tobias.
Compliance Officer: We need a new compliance officer Consider asking members of the OWASP community. Consider a 3rd party for an ombudsman capacity.
Regional Councils http://lists.owasp.org/pipermail/owasp-leaders/2016-January/015869.html Not a layer of red tape. Autonomous group. Projects initiative. Geographic region. Bring at annual conference.
Johanna: What would be the responsibilities and goals of a regional deader?
Tom: Drive energy and activity. Outreach. Summits.
Michael: Seems like we have this structure with committees 2.0.
Tom: People are hesitant and conversations not to stick your neck out.
Josh: Define scope.
Tom: Support. Regions have different issues.
Johannna: Define goals.
Jim: +1 to Josh.
Tom: Redefining is already in place (ie new board roles) this is an extension of that
Andrew: Want to do things, not just set up empty committees that do nothing or more bureaucracy.
Tom: Motion to establish 4-5 committees.
Friendly amendment: invite creation but not
Michael: Like idea, concerned about details, would vote no in current form
Josh: Moves to table. Andrew: Seconds. Vote: Andrew: Yes, Josh: Yes, Tom: No, Michael: Yes, Jim: No, Tobias: Yes, Matt: No Andrew: Action: Tom, Tobias and Andrew want to finish. Evote: Paul also suggested staff likes this idea and it can help spread the current message and policies in innovative ways, and is willing to help.
Motion: Recommendations as posted on Board Wiki page
Paul: Strategic goals need consensus as board to the 4-5 key focus areas that we WILL WORK ON in 2016. Including funding it and spending the majority of our resources in getting these things done.
Josh moves to set this as strategic goals - agree to high level goals and objects. Funding specifics are operational. Tom seconds. Motion: “Board to approve and lock in the 5 strategic goals 2016, their objectives and the budgets allocated as ‘interim budget goals’. Budgets may be adjusted as needed based on program, during the year.” Jim is Ok with high level strategic goals. Still need to flesh out details. Operational piece to Tom. Tobias - clarifying. Michael - happy. Paul agrees. Looking at budget.
Tom would like to see high minimum budget.
Josh tentatively agree - leave it to the operations team.
Jim - summary - operational staff to figure it out.
Tobias - wondering what happens if you roll up. --289K Majority (250K from Chapter)
Cash reserves sitting in cash balance account.
Jim - 995K total budget requested
Michael - including budget proposals.
Tom: Yes, Josh: Yes, Jim: Yes, Michael: Yes, Tobias: Yes, Matt: Yes
Andrew: Not present.
Board Meeting Process
Review draft budget, Goals statement and metrics
Review Automation of Project Review
Motion to close the meeting. Meeting is closed. Josh: motion, Tobias: seconds. Any objections? No.
Next Board Meeting The next meeting will be February 17, 2016 at 15:00 PST.
January 13, 2016 Board Meeting was adjourned at 17:30 EST by unanimous consent.
Motion: Motion: “Board to approve and lock in the 5 strategic goals 2016, their objectives and the budgets allocated as ‘interim budget goals’. Budgets may be adjusted as needed based on program, during the year.”
1 yes, 0 no, 0 abstain
Result: 1 yes, 0 no, 0 abstain
was adjourned at 17:30 EST by unanimous consent.
Slack