Reports
Chair's Report - Matt Konda
- Support Operations
- Approval flows (Payroll, large payments)
- Paperwork for termination and leave
- Weekly staff call
- 2-3 check ins with operations director per week.
- Various firefighting around projects, etc.
- Hiring
- Talked to Insperity recruiting for Community Manager and Tech Project Manager
- Talked with Virtual about Interim ED options.
- Working on short term fill for community manager time
- Developer outreach
- Web site assessment support
Vice Chair's Report - Josh Sokol
- Update on Bug Bounty Program
Treasurer Report - Andrew van der Stock
- Financial Package available here:
https://drive.google.com/a/owasp.org/folderview?id=0B4xgbqJzimL4RGtwd2M1cDJxcEU&usp=sharing
I've gone through the February 2016 financial package, which Tom Pappas will step us through. I've asked for clarification on expenses, as there's a lot of untracked expenses. In fact, it seems there's a pattern of behavior from some chapters, which I will do more research over as time goes on. Tom has agreed to add a new page to the P&L financial package to help track expenses directly from Quickbooks. This is shown in the second file. I think this is super helpful in analysing all the outgoings instead of a single line in previous packages.
tl;dr - we're doing well. We are slightly ahead of budget, we have extended our run rate out to 3.45 months, which is 0.7 months better than last month. Tom has noted that our chapter balances continue to grow. At some point we will need to work on what constitutes holding reasonable rainy day funds to achieve the Chapters mission, against both the actual definition of not-for-profit US tax status, as well as the opportunity cost of simply holding that much cash without investing it or doing something else with it.
Our aged receivables continues to grow. I asked Alison to look into it, as we have nearly $90k owing to us right now, and I think spending a few days on the phone to work out if we need more sponsors (i.e. those bills will not be paid), or actually get paid. I haven't seen the results of this yet, so I'll hand over to Alison to see where we are on the aged receivables front. I know ringing people up and asking for money is not a pleasant task, but it's got to be done. If we as a Board know some of these folks, let's leverage our connections to see if we can make it better.
Approvals
Due to ED medical leave of absence, I and Matt K have stepped in. I'm doing most of the approvals, and it seems to be working okay for now. Matt Konda is performing double verification for expenses over $10k, which included:
- $13,875 for AppSec CA 2017 venue deposit. This is the normal time of year for this expense, and AppSec CA always makes a profit, so approved - $10,500 for JavaOne conference sponsorship. Matt K was a second approver for this expense. - $7,500 for Sooryen Consulting for our needs analysis. This falls under the $10k approval limit, but I wanted to call this out as overall, this is half of the overall fee. - $6,532.50 for Fonteva, which apparently is our CRM that sits atop SalesForce. There are significant fees for Fonteva over a 12 month period, so I will hope that all CRMs are wrapped together sooner or later - $6,670 for Virtual management's monthly fee
There are a heap of day to day chapter expenses. One was denied before it got to approval status, probably due to a lack of chapter balance.
Payroll
Payroll approval is in the process of adding Matt Konda and myself as approvers. I have provided my details to be an approver, so OWASP will be able to make payroll this month.
PTO leave entitlements were sent through to Insperity to ensure that two staff on various forms of leave are correctly accounted for.
Secretary Report - Jim Manico
- Dr. Wetter expressed a strong concern about OWASP branding use inside of Germany by a specific company. Suggest moving this complaint to the compliance group.
Slack