Board Updates
Matt Konda - Staff Delivering Outside Training Policy After discussions, Matt withdrew the motion for now and will revisit at a later date.
Johanna Curiel - Staff Time Management We should monitor staff’s time management. Matt stated staff is currently working on this.
Matt Konda - Strategic Goals for 2017 Matt suggested that instead of several strategic goals for 2017, we have one. While working on the one strategic goal and still drives our mission. Suggestion is the Strategic Goal should be growing membership - what can we do to increase membership to 10,000 members OWASP Foundation has grown for the last decade. So let’s look at what the Foundation wants to become. How do we want to continue to grow as an organization. Board suggestions: great idea. How about the goal being “Expand Outreach of OWASP”. Setting up goals to see how the Chapters, conferences, etc. can help reach these goals. The increase membership can be a result of expanding outreach of OWASP. Board suggestion: we need to really clarify the process. Example: what is the goal, how are we going to execute, how do we measure the process, who is accountable Staff - Tiffany Long - feels that the Board does not exactly what we are doing. She stated that she believes that the Board should give us a goal and it is the staff’s job to complete the task. Not the Board’s task to tell us how to complete it. Johanna - stated that she agrees with Tiffany’s statement in part, but she feels that would be the Executive Director’s job to decide how that task should be completed not the Board or staff. Staff - Matt T.- stated that he feels the Board should let us know what the goal is, let us decide how to complete the goal, but the Board should also let us know what the budget and deadline is to complete the goal. Matt Konda - suggested we review these conversations and discuss it further at next meeting.
Budgets Staff - Tom Pappas - AppSec USA Allison is in the process of still reconciling all transactions To date: Revenue is $1.1m - Budget of $1m Expenses is $526k - Budget of $800k Net $574k - Budget of $200k $374k increase in net budget Tom Brennan - a round of applause of how much the community and staff have put into this. Showing how much the organization has grown.
Staff - Tom Pappas - General Balance Sheet Cash - $1.3m A/R - approx. a few $100k - the account receivables continue to decrease each month P&L - US $578k profit, EU - $133k loss - TOTAL - $445k profit
Staff - Tom Pappas - Proposed Budget Proposed Budget is about 50% done Tom will be discussing further with Andrew The staff will be sent their request for budget Tom feels it is moving along Kate stated she is not overly involved with the budget yet is currently working with Chapter Leaders and their budgets. Tom stated that she will be more involved in the next few weeks
Staff - Matt Tesauro - Projects (details are in report) Restarted project reviews - we have four that are moving up Trying to be more conversational with the Project Leaders We have not changed the requirements, but we are streamlining the process. Still need the budget for the website reboot Tom Brennan stated that he thought that the budget was approved and we need to get Matt T. the number. Matt Konda said that we will work on this because at this moment he can not find where it is in the minutes. Tom Pappas stated that in the budget states $15k has been spent and the budget has another $15k available for the website reboot. Matt Konda stated this will be moved to a follow-up.
Staff - Tiffany Long - Marketing Would like the Board to decide what they would like the audience to look like in 10 years. Based on that information, Tiffany can plan her marketing strategy and the demographics
Staff - Tiffany Long - Meetup Pro Can the Board approve the use of Meetup Pro Cost is $15.00 per month per Chapter - approximately $15k per year All attending Board Members approved Tiffany stated that current OWASP Chapter Meeting will have the option to join under the OWASP Meetup Pro. There will be no change to their current Meetup, except they will not have the option of shutting down the Meetup. Board Member stated that before this is done, please have administrative instructions for the existing Meetups to follow. Tiffany stated the that she is working on having this on the wiki page.
Staff - Tiffany Long - $500 Chapter Budget - Replenishment Tiffany stated that she has received different responses from Board Members Josh Sokol - stated that the intent was yes. Josh Sokol stated policy was: if a Chapter has two active Chapter Leaders and their budget becomes less than $500 the Foundation will replenish their budget to $500 Josh Sokol - motioned that the Board reaffirms that all Chapters who have two active Chapter Leaders and their account is below a $500 balance that on 1/1/17 their account would be raised to $500 balance. Johanna - stated that there should be an overview of what the Chapter spent the monies on. Josh Sokol - states that the monies are already approved as being spent on the OWASP mission and this has already been approved. This vote is to clarify the topic for Tiffany to move forward with her work, since she stated that is not the information she has been given by Board Members. Tiffany chose not to state who the board members were when asked by Tom Brennan. All attending Board Members approved Josh Sokol’s motion Tiffany asked are we taking any of the monies back. Josh stated that if a Chapter does not follow policy it could be done in the further. Josh will send link to add to the minutes
Staff - Kelly Santalucia - Membership Kelly asked that the Board Members review her reports Tom Brennan asked that all reports have the ability to make comments
Staff - Kelly Santalucia - Election Results All winners were notify on Friday Elections resulted were publicly posted Turn out not great Kelly to review the low turnout with staff at the summit
Tom Brennan - 2017 Board Roles Tom Brennan stated that based on the guidelines we should be voting for the Board Members Roles for 2017 Matt suggested it be done at next meeting Tom Brennan states that the guidelines state it should be done at the following meeting after the elections. Voting will be done at the December meeting.
Matt Konda - Next Meeting November 30
Matt Konda - Motion to Close Approved
Motion: Matt Konda - Staff Delivering Outside Training Policy
Slack