OWASP Board Meeting — August 9, 2017

Tom Pappas - two reports were provided, the Balance Sheet (self explanatory) and the EU & US Combined Profit and Loss Report.

It shows:

150,000+ Revenue 27,000 - under budget for Expense

Over Budget for Conference Expenses[a]

• Rack Space used to be donated now we pay for it.

176,000 better than budget on a net income

For AppSec USA 2017 - we must hit projected numbers. We must keep an eye on spending budgeted. If not, our operation funds could go below Chapter balances.

Audit - It is ongoing and the field work started yesterday. They review their findings and start work on the reports. Everything is going as planned.

Tom Brennan - is the audit inclusive of all the associations or just the US. Tom P - It is the audit of the US company. They are looking at the EU numbers, but will be only reporting on the US numbers.[b]

Andrew - Expense Management System - Andrew was discussing with Tom P. that we should move to a expense management system. We are better than we were, but we should have a better system in place for tracking credit card purchases and reimbursements.

Matt Konda - asked if we can table this to we reach that section.

Board Vice Chairman Position - replacement for Johanna Curiel who stepped down.

Motion - that we appoint Josh Sokol as Vice Chairman of the Board of Directors. Tobias motion and Andrew seconds.

Vote Andrew van der Stock - Yes Tobias Gondrom - Yes Tom Brennan - Yes Matt Konda - Yes

Matt Tesauro - Proposes that we adjust approval processes to meet operational needs as outlined below, also supported by Matt Konda.

• Remove board approval for any expense that meets any one of the criteria below
• Reimbursement from chapter/project funds which have a sufficient balance capped at $10k
• Routine expenses who already have budget allocated e.x. Mobile phone bill capped at $10k
• Expenses under $10k which O&A Committee have approved and are already budgeted
• Payroll expenses that
• Are the same as the past month’s salary (e.g. same as always) since
• For salaried staff, payroll expense is fixed
• For hourly staff, hours will be approved by Matt Tesauro
• Treasurer will review all salary payments on at least a quarterly basis
• Board must approve any changes to payroll outside the above conditions Since the board has already voted for budgeted, normal expenses and we WANT the community to spend down any chapter/project funds, I don't see benefit in the board re-approving the actual pend on the categories above. Benefit: Allow payables to be handled more efficiently and in a streamlined fashion for routine and already budgeted items so that the board is removed from day-to-day operational issues.

Motion: Matt Tesa proposes that we adjust approval processes to meet operational needs as outlined below. Matt Konda motions, Andrew van der Stock seconds

Vote Andrew van der Stock - Yes Tom Brennan - Yes Tobias Gondrom - Yes Matt Konda - Yes

Executive Director Status

Matt Konda

• The job posting has been listed.
• To date they have received 147 applicants
• They have screened 70 applicants
• 47 were looked at
• 2 - interviewed
• Goal - is to have 5-7 candidates week of August 19th
• FYI - Scion stated just wanted us to know that some applicants are withdrawing from process based on the salary range.

Tom Brennan - stated the job description state the salary.

Matt Konda - it is a global search. There is one candidate who is outside of USA.

Tom Brennan - the wiki and the Connector should have the job posting and the link to the job pages.

Matt Konda - will get link for Tiffany to post.

Tom Brennan - suggest we fly in candidates to AppSec USA.

Matt Konda - thinks it is a great idea, but like to hand over to Josh since he has been handling this.

Tobias - agrees also but check out the cost first.

AppSec USA

Matt Konda - we are progressing

• Matt T./Laura - have been working on the task list
• CFP are done
• Marketing is down - some issues due to the fact that we could not update the event page.
• Registrations are low
• Membership is at 92% of the $470,000 goal. - 9 - Platinum, 11 - Gold and 15 - Silver
• Thursday Dinner - confirmed for Epcot.
• Matt T - we are passed the break even point.
• Tom P - we are about 300k under budget
• Andrew and Tom - asks that we ask our members and community to help promote the event.

Everything is doing full and we are pulling it off.

Matt T - the only thing we are waiting for is Tiffany requested some feedback from Board Members to help promote conference,

Tiffany - will set up meeting with Jessica to go through the process of promoting the event through social media. Jessica is extremely experienced and will gladly volunteer to tweet and promote AppSec on social media.

Expense Management Program

The Board feels that the price for Expensify is under a $1,000 a year, so it does not need Board approval. It is an operational item, more forward if needed.

Face to Face Motions

Andrew - since 4 Board Members are retiring this year, he wanted to make sure that the current Boards members were able to get their items on the agenda.

Budget Time

• Start drafting the budget for 2017
• We will know a budget amount in December once AppSecUSA bills have been paid.
• Let’s discuss further in AppSec face to face.

Jessica Ingrassellino - has offered to help with any Salesforce issues. She has an extensive background in Salesforce. She will meet with Matt T. to discuss further.

Tom Brennan - are we having an Executive Session regarding Virtual and Staff after this meeting.

Matt Konda - No, not prepare to present anything at this time. Since we did have a separate call and most of the Board was in attendance I do not see the need.

Tobias Gondrom - please post the Board Election times.

Matt T. - they are already posted, Tobias sent link where they are not. Matt T. will take care of it.

Adjourn Meeting - Matt Konda motions, Tom Brennan seconds. [a]Open ended. [b]Status of this since last meeting