March 2021 Minutes

Background: Each year, the Foundation sets a budget to match its operating plan and priorities. This year is slightly different, with a survival mode budget. This budget has the lowest expectation of income and expenses for many years, with the expectation that as the vaccination rollout proceeds, life can start to get back to normal. We might be able to exceed this budget. If that doesn't happen, this budget has a very slim profit. With careful stewardship of our funds throughout the year, there's every likelihood that we will not make a loss. The significant risk is events: the previous events director did not prepare a formal budget. Many of the events had to change. Therefore, we envisage some ad hoc requests for event budgets to allow events to go ahead where the Foundation thinks they will be profitable. The only planned events are LASCON and AppSec Australia, both regional AppSec Days events. Lastly, this budget assumes that there will be finance reform, making allowances for limited awards & scholarships, grants, and expenses.

Update: The draft Budget was tabled in the February board meeting after concerns and discussions, and Tom Pappas and the Foundation made corrections in the intervening period with meetings between Kelly Santalucia, Tom Pappas, Grant Ongers, and Andrew van der Stock. This revised budget is conservative in nearly all estimates, with many opportunities to exceed and risks where income may fall flat. It will be vital that expenses are carefully managed throughout the year. All Board members voted. The majority selected this time slot by preference, with only one Board member voting "if need be". The Vote will need to be a majority vote (4/7 votes) to pass.

• Draft 2021 Budget

Motion: "Resolved, the 2021 OWASP Foundation budget is formally approved. Grant Ongers motions, Vandana Verma seconds"

Vote:

• Martin Knobloch - Yes
• Grant Ongers - Yes
• Joubin Jabbari - Yes
• Owen Pendlebury - Yes
• Vandana Verma - Yes
• Sherif Mansour - Yes
• Bil Cory - Absent

Passed: 6-0

Background: The OWASP Foundation has not had a recent independent board evaluation for some time. Periodic Board evaluations are standard practice for boards. Through Board Source, the current Board training provider, we have a single annual complimentary board evaluation service at no additional cost.

Motion: "Resolved, that the board directs the OWASP Foundation to schedule and conduct a board evaluation for the OWASP Foundation with our existing Board training provider (Board Source)."

• Sponsor: Sherif Mansour
• Second: Grant Ongers

Background: OWASP has a huge list of projects but developers have very little knowledge about them. With the developer engagement program, we will do the following things to bring them closer to OWASP.

Background Grants help fulfill our mission to improve the security of software globally. Any OWASP Member, Chapter, Project, Committee, or Event may create grants for mission-related activities or deliverables, including sabbaticals. This policy creates financially responsible funding mechanisms and a consistent and transparent process to approve, fund, and deliver grant outcomes.

Motion "Resolved, the OWASP Board passes the new Grants policy. The Board directs the OWASP Foundation to consult with the community and create procedures for its safe and effective operation no later than April 30th, 2021."

• Grants Policy Draft (WIP)

• Grants Policy Draft (WIP) Feedback

• Sponsor: Grant Ongers

• Second: Sherif Mansour

Background This policy encourages our community to establish awards or prizes for OWASP competitions and scholarships and travel assistance for OWASP events. Awards recognize high-impact members, chapters, initiatives, projects, or as prizes for OWASP competitions. Scholarships fulfill our mission to underserved and disadvantaged communities and individuals, improving equity and access for those who need assistance. This policy creates financially responsible funding mechanisms, published eligibility and selection criteria, and a consistent and transparent process to award prizes or recipients.

Motion "Resolved, the OWASP Board passes the new Awards and Scholarships policy. The Board directs the OWASP Foundation to consult with the community and create procedures for its safe and effective operation no later than April 30th, 2021."

• Awards and Scholarship Draft (WIP)

• Awards and Scholarship Draft (WIP) Feedback

• Sponsor: Vandana Verma

• Second: Grant Ongers