September 2024 Minutes

Note:

• Matt Tesauro started the meeting to accommodate an additional item on the agenda.

Motion:

• Proposed by: Matt Tesauro
• Seconded by: Steve Springett

Vote:

• Sam Stepanyan: YES
• Steve Springett: YES
• Matt Tesauro: YES
• Ricardo Griffith: YES

Result:

• Motion Passed: 4-0 in favor.

Background:

• Andrew mentioned that the Giza Chapter was mistakenly approved without considering the rule as stated in the Chapter Policy: "Chapters shall be defined for a single city only; a new chapter may be denied approval if there is another chapter within 80 km (50 miles)."

Discussion:

• Muhammad Amr joined the Board meeting to discuss with the Board.
• Sam requested that Muhammad provide a link to the YouTube video.
• Muhammad provided the link in the Zoom chat: YouTube Video
• The Board decided to table this discussion for the next Board meeting.

Background: Björn Kimminich, the Project Committee Chair, provided an update on the committee's activities and future plans.

Discussion: Björn delivered a PowerPoint presentation to the Board, highlighting recent accomplishments and outlining various topics of the Project Committee.

Sam stated the most asked question is how to start a project. and suggested that this should be added to the site. Björn thinks the handbook has a link that requesters will require.

Background: Edmond Momartin, an officer of the Chapter Committee, provided an update on the committee's activities and future plans.

Discussion:

• The committee has completed reviewing the Chapter Handbook.
• They are currently in a holding pattern pending the implementation of the new Association Management System (AMS).
• The committee wants members to know they are available on Slack and can be contacted via this channel.
• They are in the process of creating instructional videos.

Background In preparation for this year's election, the Executive Director had several policies reviewed by legal, and subsequently reviewed by a Board sub-committee, our community and the Policy Review team. This updated Board Code of Conduct is the result of that process. The major changes includes simplifying the Board Code of Conduct, and de-duping items already found in the standard Code of Conduct.

• DRAFT Board Code of Conduct

Motion: "Resolved, that the draft Board Code of Conduct is approved."

Sponsor: Steve Springett Second: Sam Stepanyan

VOTE

• Sam Stepanyan: YES
• Steve Springett: YES
• Matt Tesauro: YES
• Ricardo Griffith: YES
• Avi Douglen: YES

Result:

• Motion Passed: 5-0 in favor.

Background In preparation for this year's election, the Executive Director had several policies reviewed by legal, and subsequently reviewed by a Board sub-committee, our community and the Policy Review team. This policy is the result of that process. There are minor legal changes recommended by our lawyers, and the Board policy review team.

• DRAFT Code of Conduct

Motion: "Resolved, that the draft Code of Conduct policy is approved."

Sponsor: Steve Springett Second: Sam Stepanyan

VOTE

• Sam Stepanyan: YES
• Steve Springett: YES
• Matt Tesauro: YES
• Ricardo Griffith: YES
• Avi Douglen: YES

Result:

• Motion Passed: 5-0 in favor.

Background In preparation for this year's election, the Executive Director had several policies reviewed by legal, and subsequently reviewed by a Board sub-committee, our community and the Policy Review team. This policy is the result of that process. There are minor legal changes recommended by our lawyers, and the Board policy review team.

• DRAFT Conflict of Interest Policy

Motion: "Resolved, that the draft Conflict of Interest policy is approved."

Sponsor: Sam Stepenyan Second: Steve Springett

VOTE

• Sam Stepanyan: YES
• Steve Springett: YES
• Matt Tesauro: YES
• Ricardo Griffith: YES
• Avi Douglen: YES

Result:

• Motion Passed: 5-0 in favor.

Background In preparation for this year's election, the Executive Director had several policies reviewed by legal, and subsequently reviewed by a Board sub-committee, our community and the Policy Review team. This policy is the result of that process. The major changes includes adding in Director qualifications and other missing items required by the Bylaws.

• DRAFT Election Policy

Motion: "Resolved, that the draft Elections policy is approved."

Sponsor: Sam Stepanyan Second: Steve Springett

VOTE

• Sam Stepanyan: YES
• Steve Springett: YES
• Matt Tesauro: YES
• Ricardo Griffith: YES
• Avi Douglen: YES

Result:

• Motion Passed: 5-0 in favor.

Background In preparation for this year's election, the Executive Director had several policies reviewed by legal, and subsequently reviewed by a Board sub-committee, our community and the Policy Review team. This policy is the result of that process. The major changes includes adding in Leaders must be Members, which was adopted by the Board in March, 2024.

• DRAFT Membership Policy

Motion: "Resolved, that the draft Membership policy is approved."

Sponsor: Steve Springett Second: Sam Stepanyan

VOTE

• Sam Stepanyan: YES
• Steve Springett: YES
• Matt Tesauro: YES
• Ricardo Griffith: YES
• Avi Douglen: YES

Result:

• Motion Passed: 5-0 in favor.

Background This policy has been in draft since 2022. Minor feedback from the Community has been incorporated.

• DRAFT Force Majeure Policy

Motion: "Resolved, that the draft Force Majeure policy is approved."

Sponsor: Sam Stepanyan Second: Steve Springett

VOTE

• Sam Stepanyan: YES
• Steve Springett: YES
• Matt Tesauro: YES
• Ricardo Griffith: YES
• Avi Douglen: YES

Result:

• Motion Passed: 5-0 in favor.

"Subsequent motion will be submitted by Sam in a future Board meeting to chnaged the word "periodic" to "at least annual"".

Background Let's announce the 2025 AppSec Conferences.