August 2025 Minutes

Background The OWASP Chapter Committee has been working on a charter to formalize its role and responsibilities within the OWASP community. The charter outlines the committee's purpose, membership, and operational guidelines.

• Representatives from the Chapter Committee (Kyle Smith, Garth Boyd and Edmond Momartin) attended.
• Current draft committee charter was based on the outdated Committee Policy
• Committee requested the charter be tabled and left for the next committee cycle (elections due January 2026).

Motion: "Resolved, that the OWASP Chapter Committee Charter be tabled" Sponsor: Ricardo Griffith Second: Steve Springett

Board Members

• Steve Springett: Yes
• Harold Blankenship: Yes
• Sam Stepanyan: Yes
• Ashwini Siddhi: Yes
• Avi Douglen: Yes
• Diego Silva Martins: Yes
• Ricardo Griffith: Yes

Result: Motion PASSES, 7-0

Background The Executive Director provided an update on the current status of the winding down of the old EU entity.

• Old EU entity Directors will travel to Belgium in September to finalize closure of the entity with accountants.

Background The Executive Director will provide an update on the current status of the establishment of the new EU entity.

• Belgian Government approval still pending; directors Diego and Ashwini to provide ID and residency proof by 9 September for Regus offices.
• Andrew to confirm SLA with Belgian authorities.

Background The Executive Director will provide an update on the current status of the OWASP Working Groups and other ticket types in Jira. Funding and Marketing Working Group.

• Delayed due to membership audit prioritization. Infrastructure setup expected September.

Background Steve Springett has drafted a proposal for a Mission Impact Reporting and Executive Review policy to enhance the accountability and transparency of the OWASP Foundation's activities. This is a discussion of the policy's objectives and to solicit feedback from the Board before a public comment period is opened up per the standard

• Draft Policy

Background Avi Douglen will lead a discussion on proposed changes to Director Qualifications and Elections policies.

• Draft Policy
• Draft presented by Avi Douglen.
• Proposed stronger qualifications for candidates, conflict-of-interest clarifications, and ranked-choice voting (STV).
• Not applicable to 2025 elections (timeline already in progress).
• Further discussion to continue offline.

Background The Events Policy has a small number of minor changes that need to be made to increase the time for AppSec Days to require AppSec Days to apply within a suitable period of time prior to the previous year's budgeting cycle, including Executive Director approval. This change is to ensure that there is sufficient time to budget for and properly plan future AppSec Days events.

• Draft Policy Changes PR

• Proposal to require AppSec Days and major events to be budgeted in the prior year cycle (by September 1).

• Sam and Andrew to consolidate proposed edits into a single Events Policy and publish for review before October meeting.

• Board will enter an executive session to discuss legal matters.